Public Release Notes - Manage 11.13.0
May 5, 2026 - Manage 11.13.0
Manage 11.13 brings greater flexibility in system setup, more advanced ordering and supplier integration capabilities, and enhancements to both clinical data handling and AI-driven workflows.
KEY HIGHLIGHTS:
- Configurable Patient Statuses (ALL)
Tailor patient status values to match internal processes, with control over defaults, ordering, and visibility. - Sonova Integration: Automated Ordering (ALL)
Connect directly with supplier systems to streamline order placement, synchronization, and tracking. - Unit of Measure and Order Conversions (ALL)
Define purchasing formats and conversion logic to better align ordering with supplier packaging and stock management. - Bulk SKU Import/Export (ALL)
Handle product variant setup at scale by configuring and maintaining SKUs through structured bulk operations. - Purchase Order Status Report (ALL)
Access a centralized overview of Purchase Order progress, helping monitor timelines, performance, and exceptions.
New Singapore-specific capabilities are now available to support local data requirements and regulatory needs across the platform, including:
- Specialist Number Field (SG)
Store and reuse a unique specialist identifier to meet local regulatory or payer requirements, and include it in appointment reports, patient letters, and financial printouts for compliant documentation and reporting. - Location GST Registration Number (SG)
Assign GST identifiers at the location level to support compliance and ensure accurate financial documentation. - Localized Patient Address Format (SG)
Enter and manage patient addresses using a structure aligned with Singapore requirements, making it easier to maintain accurate records and use address details consistently across documents and workflows.
This release also expands clinical insights with a consolidated Middle Ear diagnostics view and strengthens AI transcription workflows through improved reliability, recovery options, and a dedicated space for managing transcripts.
1. WHAT'S NEW
[ALL] Configurable Patient Statuses
All statuses can be edited or deleted except for the "Deceased" status, which can only be viewed.
- To add a status, click +PATIENT STATUS.
-
To change the order of statuses, use the ORDER STATUS control.
-
The order defined in Patient settings determines how statuses are displayed in the Patient profile .
A default status can be assigned either during creation or in EDIT mode. The status marked as default will be automatically applied when a new patient is created.
-
To make a newly created status default, select the respective option on the Patient status creation dialog.
Only one status can be set as the default at any time. To change the default status, the default attribute must first be removed from the current one and then assigned to the new status.If a patient is created via Bridge, the system assigns the first status in the list that has the Patient active attribute (this may differ from the default status). -
To access edit mode, click the status entry or use the options button (three dots) that appears when you hover over a status entry in the list.
Statuses can be deactivated when no longer needed. Deactivated statuses are removed from selection lists but remain visible in existing records and reports.
[ALL] Sonova Integration: Automated Ordering
This feature is available as an add-on and can be enabled upon request. Please reach out to support@auditdata.com for assistance.
Inventory > Order management
A new integration with Sonova has been introduced to automate purchase order processing and improve inventory and ordering workflows. Manage now supports direct submission of approved purchase orders to Sonova’s e-commerce platform for Sonova wholesale brands, connecting seamlessly with supplier systems.
The integration ensures that required product information is included, validates orders before submission, handles errors, and keeps purchase order statuses synchronized between systems. It also enables downstream processing through system-triggered events (e.g., Business Central).
This reduces manual steps, improves order accuracy, and provides clearer visibility and control throughout the purchasing process.
The integration is configured via Environment settings > Inventory settings > Order integration.
To add the integration, click the +INTEGRATION button. In the dialog that appears, the required connection details must be provided:
- User name
- URL
- Password
The integration is disabled by default. To activate it, the integration must be edited via the options (three-dot) menu or by clicking on the selected integration entry, where it can be enabled and further configured.
The setup is organized into the following tabs:
- Credentials, where the authorization credentials to the supplier system are stored
- Suppliers, where suppliers can be activated for ordering
- Locations, where locations can be included in or excluded from automated ordering
- A supplier cannot be activated without an account code. To activate a supplier, open it in EDIT mode, enter the account code, and enable the Active toggle.
- A location cannot be activated without a location code. To activate a location, open it in EDIT mode, enter the location code, and enable the Active toggle.
- Deactivating a supplier or location only affects this integration and does not impact other workflows in Manage.
- Orders from deactivated suppliers or locations will not be processed automatically through the Sonova integration.
Bulk updates are supported through import and export, allowing large sets of locations to be managed more efficiently.
Access to this configuration is controlled by user permissions: ViewOrderIntegration, EditOrderIntegration.
HOW IT WORKS
For standard, non-custom products, the order is sent automatically when Submit is selected on the Purchase Order.
- The user remains on the Purchase Order page and sees a confirmation message.
- If the order is accepted, the Purchase Order is marked as Processing and then as Submitted in Manage.
- The external supplier order ID is saved and shown in the External Order field.
- Order status changes are recorded in the order history.
For custom products, or orders that include both custom and non-custom products, additional configuration may be required before the order can be completed.
- The user is redirected to the supplier page to complete product details.
- The order moves to Processing while the required details are being completed.
- A Supplier Page button is shown (only for custom items) so the user can reopen the supplier page if the process is interrupted.
- While the order is in Processing, key order details such as lines, quantities, and supplier cannot be edited.
- Once the supplier confirms the order, the Purchase Order is updated to Submitted in Manage.
Custom and non-custom products are not differentiated directly in Manage. Instead, the SKU determines whether a product is custom or non-custom. Based on this, the system triggers the appropriate action – either opening the supplier page for custom orders or proceeding without it when the order contains only non-custom products.For cases, such as integration downtime, submission errors, or process changes, authorized users can process an order manually using the corresponding option.
If either the supplier or the location is not enabled for Sonova integration, the order will automatically be processed via the manual flow, and the "Manual order" checkbox will not be displayed.
- When manual ordering is selected, the Sonova integration is skipped for that specific order.
- The option is turned off by default, so the automated flow remains the standard process.
The Manual Order option is available only to users with the required permission: CreateManualHybrisOrders.If the order cannot be submitted, the Purchase Order remains in its current state, and an error message is shown.
- Submission can be retried after an error.
- Retrying does not create duplicate orders.
- If the integration is not available or not configured correctly, submission is stopped and the user is informed.
- Error details and status changes are logged for traceability.
After an order has been submitted, shipment updates are received automatically from external supplier systems and reflected in Manage. This keeps the Purchase Order up to date without requiring manual data entry.
The integration supports different shipment types, including:
- Shipments with or without serial numbers
- Replacement items when originally ordered products are unavailable
- Mixed shipments with shipped items, replacements, and serial number data
- Orders that are shipped and later rejected
Received shipment updates can include:
- Shipment and delivery details
- Serial numbers
- Replacement item information
- Quantity and cost updates
- Notes or invoice reference details
The process for creating a Purchase Order from the Patient Sale page follows the same logic as in Inventory and Order Management, including SKU setup and Sonova integration.
- If the location is not enabled for Sonova integration, the order is processed through the manual flow and marked as Submitted.
- For locations with Sonova integration enabled, the order is set to Processing and continues through the automated integration flow.
Across both entry points, the integration logic, permission requirements, and order status handling remain aligned, providing a consistent ordering experience regardless of where the Purchase Order is created.
[ALL] Unit of Measure and Order Conversions
A new Unit of Measure and Order Conversion capability has been introduced to standardize how products are purchased, stocked, and managed across Inventory workflows. This feature allows you to define purchasing units (such as cartons, packs, pairs, sets, or pieces) and assign conversion rates to ensure supplier ordering formats align with internal stock handling.
When placing and receiving orders, the system automatically converts supplier units into the correct inventory units, minimizing receiving errors, improving stock valuation accuracy, and reducing manual adjustments.
- Consistency: Standardized Unit of Measure usage across all Inventory workflows
- Accuracy: Precise ordering and stock calculations using conversion rates
- Efficiency: Bulk management via Product Catalog import/export
- Traceability: Full audit trail for all configuration changes
CONFIGURATION
Administrators can manage the full lifecycle of Units of Measure:
- Create and maintain Units of Measure (e.g., piece, pack, carton)
- Assign Units of Measure to relevant product categories
- Define supplier-specific codes for each Unit of Measure
- Activate or deactivate Units of Measure to control availability
- Delete Units of Measure that are not in use
Only active Units of Measure assigned to a product category are available for selection in the Product Catalog. Deactivated Units of Measure remain linked to existing records until they are manually changed by the user, ensuring consistency in historical data.
To create a new Unit of Measure:
- Click + UNIT OF MEASURE
- Enter a Name
- Assign one or more Product Categories
-
Click CREATE
Supplier-specific codes can optionally be defined after the Unit of Measure is created.
-
Open the Unit of Measure in Edit mode . To do so, click the row or use the options ( three-dot) menu > Edit.
- Navigate to the Code tab and locate the relevant supplier. Then open EDIT mode via row click or options (three-dot) menu
- Enter the supplier-specific code (e.g., CTN for carton)
- Click SAVE.
Codes are configured per supplier, allowing different suppliers to use different identifiers for the same Unit of Measure.
In the Product Catalog, a new Purchasing Unit section is available on the Add/Edit Product page. It includes Unit of Measure and Conversion Rate fields alongside existing purchasing information.
The Unit of Measure and Conversion Rate fields are available only for products that are marked as Controlled by Stock .
When configured:
- Products are ordered using purchasing units (e.g., cartons, packs)
- The system automatically converts quantities into stock units
-
Orders are processed using Conversion Rate × Ordered Quantity
EXAMPLE: If a product is configured with Carton (conversion rate: 60) , ordering 2 cartons results in 120 individual itemsadded to stock upon completion.Bulk orders support multiple products with different or identical Units of Measure within a single order.
For example, if a product is sold in bags of 25 and a sale requires 105 units, the order quantity is rounded up to 5 bags (125 units), since partial bags cannot be ordered. This ensures that orders comply with supplier packaging requirements and that the total stock accurately reflects the number of items received after rounding.
- Unit of Measure (UoM) code (alongside SKU, if applicable) is displayed on Purchase Order printouts.
[ALL] Bulk Import/Export Product SKUs
The workflow is split into two clear steps: configuring SKU attributes and generating or managing SKUs via import/export.
Access to SKU import/export is controlled by the ImportExportSKU permission.The catalog file now includes a new column:
- SKU attributes – specifies which attributes are used to generate SKUs (e.g., Color or BatteryType || ShellColor).
- Export the product catalog.
- Update the SKU attributes column to define which attribute combinations should be used.
- Import the file back to apply the SKU setup for products.
- Export SKU – downloads a structured XLSX file
- Import SKU – applies bulk SKU updates
- All products in the selected category
- All valid attribute combinations based on the SKU setup
- Empty rows for missing combinations, allowing you to easily complete or adjust SKU data in one file
- Use the provided template and valid product IDs
- Keep attribute names and values consistent with the SKU setup
- Enter attribute combinations in the required format:
Attribute::Value || Attribute::Value (e.g., Color::Beige || Side::Left)
[ALL] Purchase Order Status Report
The report includes:
- Order # (Purchase Order number)
- Order date (Purchase Order creation date)
- Order type
- Supplier
- Status (current order status)
- Region and location information
- Created by (user)
- Product (product name)
- SKU (ordered product SKU)
- Product status (processing, shipped, accepted, rejected, etc.)
- Shipped date
- Age, Days (number of days since the Purchase Order was submitted)
- Error message (for orders in Draft status)
Age, Days parameter is calculated from the date a Purchase Order is submitted to the current date for open orders, and to the completion or cancellation date for closed orders.- Date range
- Areas
- Regions
- Locations
- (Order) Status
Singapore-specific updates are designed to ensure compliance with local regulatory requirements while improving usability and data consistency across the system.
These enhancements standardize key data formats – such as addresses, GST registration numbers, and specialist identifiers – so they can be reliably used across records, reporting, and patient-facing documents. They also improve document accuracy and localization, while enhancing day-to-day workflows through updates to UI, templates, and region-specific configurations.
[SG] Location GST Registration Number
A new GST Registration Number field has been introduced at the Location level in Location settings to support Singapore regulatory requirements.
With this update, a GST number can be configured per location, ensuring that the correct identifier is used across documents and operations. This is particularly relevant for organizations operating multiple clinics or entities with different GST registrations.
GST Registration Number requirements:
- Letters, numbers, and special characters are accepted.
- The number value can be up to 10 characters long.
The GST Registration Number is displayed on the following printouts: quotes, tax invoices, trials, and credit notes.
[SG] Specialist Number Field
Environment settings > Patient letters > Appointment report templates
Patients > Documents > Patient letter
Up to 255 characters are accepted, and uniqueness per organization is enforced.
This field can be used across appointment reports, patient letters, AI prompts, printout templates ( quotes, tax invoices, credit notes, trial agreements ).
Appointment report within the patient profile.
Patient letter template
[SG] Patient Address Format Localized for Singapore
This ensures that address information is consistent, clearly presented, and suitable for local use in documentation and workflows.
[ALL] Middle Ear Diagnostics: Tympanometry & Acoustic Reflex
- The Middle Ear tab is shown when tympanometry and/or acoustic reflex measurements are available for the clinical session.
- Visibility is controlled by existing Clinical Data permissions (ViewPatient, ViewClinicalData).
- Data for tympanometry and acoustic reflex is synchronized from external diagnostic systems (via Bridge integration) and displayed as read-only in Manage.
- Probe tone frequency
- Type of tympanogram (e.g., A, B, C)
- Peak pressure
- Ear canal volume
- Static admittance
- Peak height
- Tympanogram width
- Ipsilateral and contralateral results for both ears
- Supported test frequencies
- Threshold values (e.g., 85 dB, 90 dB) and status indicators (e.g., NR, DNT, CNT, CNS)
Middle ear diagnostic data can also be included in appointment reports (via insert fields), improving the quality of information shared with ENT specialists. These reports can be generated from the Appointments tab in the Patient profile.
[ALL] AI Transcription Enhancements: Autosave, Recovery & AI Transcripts Tab
A set of improvements has been introduced to AI speech-to-text workflows in Manage, enhancing reliability, reducing the risk of data loss, improving workflow continuity, and providing better visibility and control over AI-generated transcripts.
AI Transcripts Tab
A dedicated AI transcripts tab has been added to the Patient profile, providing a centralized view of all AI-generated transcripts related to a patient. Transcripts can be easily reviewed, sorted by date or specialist, and managed independently from standard documents.
The AI transcripts tab is available only when the AI Transcription functionality is enabled. To enable this functionality, please contact Auditdata Support .
The AI Transcripts view is read-only. Session transcription documents cannot be modified.
Autosave & Session Recovery
Transcription sessions are automatically saved in real time and appear in the AI transcripts tab as soon as recording starts. In the event of an interruption (e.g., connection loss, browser closure, system crash, etc.), the current transcript is preserved as an original session transcription, ensuring that no recorded data is lost.
While a transcription is in progress or being generated, it is visible in the AI transcripts tab but temporarily unavailable until processing is complete. Status indicators provide clear visibility into transcription progress.
Continue Transcribing
Interrupted transcription sessions can be resumed directly from the AI transcripts tab. The “Continue transcribing” option is available in the options (three-dot) menu when a transcript entry is selected. When resumed, the transcript content is restored, and recording continues from the exact point of interruption.
The “Continue transcribing” option is available until the end of the same calendar day in which the original transcription was created. On the following day, this option is no longer available. However, the transcript remains accessible and can still be used to generate documents.
Background Transcription Processing
Once processing is complete, users receive a confirmation message that the transcription is ready and available in the AI transcripts tab.
4.1 Current System Requirements
| Operating systems |
Windows 10, Windows 11 |
| Supported browsers | Chrome (latest version), Edge (latest version) |
| Language preferences | English |
| Country layers | UK, AU, US, NZ, SG |
| Bridge version | Bridge BE - 2.5.0 + 2.5.0 |
| Engage version |
1.3.3, 2.0.0 |
| Zapier version | AuditData (4.2.4) |
| Screen resolution | 1920x1200 |
| Internet connection speed | 10Mb/s |
4.2 DWH Schema Changes
| COUNTRY LAYER | TABLE |
| SG | Fact_SaleHeaders |
| SG | Fact_SaleItemDiscounts |
| SG | Fact_SaleItemReplacements |
| SG | Fact_SaleItems |
| SG | Fact_SaleItemTaxes |
| SG | Fact_SaleNotes |
| SG | Fact_SalePayerAllocations |
| SG | Fact_SalePayers |
[ALL] Public API: Product Updates Fail When VAT or Suggested Products Are Included
- An issue was fixed where product updates failed when VAT fields or suggested products were included. The problem was caused by these fields not being properly handled. Support for these fields was added, ensuring that product updates now complete successfully when valid data is provided.
[AU] Engage (Listo) Patient Leads Not Synced Due to Public API Unavailability
- An issue was fixed where leads created in Engage (Listo) were not synchronized to Manage despite correct mandatory field configuration. The problem was caused by the Public API being unavailable and returning errors, preventing lead data from being transmitted. API availability was restored, enabling successful lead synchronization to Manage.
[AU] The "+ITEM" Button Disabled After Unselecting Patient
- An issue was fixed where the “+ITEM” button became disabled after unselecting the patient in a sale when the “Unselect payers” setting was enabled in Environment settings > Finance settings > Sale related > Payers. The problem was caused by incorrect validation logic that failed to properly detect when at least one payer (e.g., WorkCover or DVA) was still selected. The validation logic was corrected to ensure the “+ITEM” button remains available when valid payer conditions are met.
[UK, US, NZ] Serial Number Remains Reserved but Not Added to Sale
- An issue was fixed where a serial number could remain in a “Reserved” status in stock without being added to the sale when saving a draft under unstable network conditions. This resulted in the serial number being unavailable for selection or re-entry, blocking further processing. The issue was related to inconsistencies in the serial number reservation flow when the save process was interrupted. The reservation handling was improved to ensure that serial numbers are either correctly added to the sale or released back to available stock, preventing them from becoming stuck in a reserved state.
[AU] Quote Saving Occasionally Fails in Patient Sales
-
An issue was fixed where saving a quote could fail with an error message during patient sale creation. The behavior occurred due to delays in processing pricing and tax calculations, which caused the save request to time out. The handling of these requests was improved to ensure that quotes can be saved reliably without errors.
[AU] HSP Claim Status Not Updated to “Ready to Send” After Invoice Creation
-
An issue was fixed where the HSP claim status could not be progressed from “Draft” to “Ready to send” immediately after creating or opening an invoice, requiring users to navigate away and re-open the record. The problem was caused by the status options not being refreshed after invoice actions. The refresh logic was corrected to ensure that the “Ready to send” option is available without additional navigation.
[AU] 3FAHL Value Not Recognized When Set to 0 in Claims
- An issue was fixed where a 3FAHL value of 0 from the patient’s clinical data was converted to null during claim creation and invoicing, blocking claim submission. Value handling was corrected to ensure that 0 and other valid 3FAHL values are properly transferred and populated in claims.
[AU] Invoices: Incorrect Total Calculation for Quantity Greater Than 1
- An issue was fixed where the total amount was incorrectly calculated in generated invoices and payment screens when the product quantity was greater than 1, using only the unit price instead of multiplying by quantity. The calculation logic was corrected to ensure that totals are consistently computed as quantity × unit price across the sale screen, invoices, payment processing, and external integrations. This fix applies to newly created sales and invoices. Previously created records are not affected.
[AU] Duplicate Documents Created During Upload
-
An issue was fixed where uploading a document could result in multiple duplicate entries when the SAVE action was triggered more than once. The problem was caused by the upload action remaining active during processing, allowing repeated submissions. The SAVE action is now disabled after the first click, ensuring that each document is uploaded only once.
[AU] Incorrect Fitting Date in HSP Export Batch Claims
- An issue where the "Appointment Date" replaced the "Fitting Date" in a claim after invoice creation and subsequent claim export was fixed by ensuring that the "Fitting Date" from the HSP Sales document is correctly populated during Export Batch Claims for newly created claims.